Answer five questions about the app, flow or agent you're building. This works out the licence mix in plain words, the monthly cost, and what your current Microsoft 365 plan already covers, so you're not buying anything twice.
Every figure comes from the licensing posts linked below, checked July to September 2026. Nothing here is sent anywhere.
JavaScript is off, so the live picker can't run. Match your situation against the reference table instead.
| Situation | Licence | Monthly, as at July 2026 |
|---|---|---|
| App or flow using only Microsoft 365 data with standard connectors | Included in Business Basic, Standard or Premium | No extra cost |
| Needs Dataverse or a premium connector (SQL, Salesforce, HTTP and similar) | Power Apps Premium, per person who uses the app | NZ$32.40/user on Microsoft's NZ list (USD 20 in the US) |
| Needs a flow that runs on a schedule or trigger with nobody attached | Power Automate per-flow (Process) plan | Not published here, check Microsoft's Power Automate pricing page |
| Needs a Copilot Studio agent | Copilot Studio prepaid credit pack | From USD 200 (25,000 credits) |
| No Microsoft 365 Business plan yet | Business Basic, the minimum for seeded Power Platform rights | About USD 7/user |
Turn JavaScript on to answer the five questions and get this worked out for your own headcount.
However many will actually open it, not your whole headcount.
Standard connectors cover SharePoint, Outlook, Excel and Teams. SQL, Salesforce, HTTP and most non-Microsoft systems count as premium.
A flow someone opens and runs by hand is different, licensing-wise, from one that fires on a timer or an event with nobody watching.
A lookup, a routing rule or an approval step is usually a flow, not an agent. Save this for something that has to interpret free text or judge intent.
Basic, Standard and Premium all carry the same seeded Power Platform rights. Premium's extras are security, not app-building capability.
Answer the five questions and I'll total up the licence mix.
Answer the last question and I'll show what your current plan already covers.
Microsoft's prices are list, per person, on an annual commit, and move without much notice. NZ buyers usually transact through a CSP partner rather than list price. Figures as at July to September 2026, from the posts linked below, not a quote.
Five questions get you to the right shape of licence, not every edge case. A few things worth checking before you buy anything.
Dataverse for Teams might already cover it, free. If what you're building fits inside 2GB and roughly a million rows, and nothing outside Teams needs to reach the data through an API, Dataverse for Teams comes with an eligible Microsoft 365 licence at no extra cost. It's a hard ceiling, not a discount, so check the limits that bite before you assume it fits.
Per App plan holders should do the maths before switching. The Power Apps Per App plan came off general sale on 2 January 2026. If you already hold it through an Enterprise Agreement renewal or a CSP partner, it's often cheaper than Premium for a small user count, but you can't get it back once a channel drops it. The full timeline is here.
Pay-as-you-go can beat Premium for an occasional-use app. Power Apps pay-as-you-go runs about USD 10 per active user per app per month, billing only the people who actually open it that month. For an app six people touch out of a team of twenty, that often costs less than putting all twenty on Premium.
A premium connector inside a flow, not an app, can be a different licence. This picker prices Dataverse and premium connectors as Power Apps Premium, because the five questions are framed around an app. If the premium connector actually sits inside a standalone flow, Power Automate Premium, about USD 15 a user a month as at July 2026, may be the one you need instead. Check which side of the build the connector lives on before you buy either.
A client portal isn't in the five questions. Power Pages is priced per site, not per person; Power Pages pricing in NZ has the packs and the monthly cost at 50, 100 and 500 users.
Power BI and Copilot Studio capacity aren't in the five questions either. If reporting or an agent's message volume is part of the build, check Power BI Free vs Pro: the limits that matter and Copilot Studio capacity: what 25,000 messages buys before assuming a seat or a prepaid pack covers you.
Every price here is one already published and checked on this site, not a number pulled fresh from a vendor page today. Microsoft 365 tier pricing and the seeded Power Platform rights come from Microsoft 365 licensing for a 20-person firm, checked July 2026. The Power Apps Premium and pay-as-you-go figures, and the Dataverse licensing gap, come from SharePoint or Dataverse and the Per App plan timeline, both current as at August 2026. Copilot Studio's credit pricing comes from Copilot Studio pricing for NZ firms, checked July 2026. The standard-versus-premium connector split comes from Power Automate, Zapier, or Make, and the Dataverse for Teams limits from the limits that bite, checked August 2026. The NZD conversion uses 1.72 to the US dollar, the same late-July-2026 rate the Copilot Studio post uses, applied here and stated each time rather than left silent.
Cite it freely. Quote any figure with a link back:
Power Platform licence picker, Kove, July–September 2026 sources. kove.nz/power-platform-licence-picker
No. Business Basic, Standard and Premium all carry the same seeded Power Platform rights: canvas apps and flows built against Microsoft 365 data with standard connectors only, no Dataverse, no premium connectors. Premium Power Apps and Power Automate capability is a separate product line, licensed per person, on top of any Microsoft 365 plan.
General sale ended on 2 January 2026. Existing Enterprise Agreement customers can keep renewing it, and Microsoft restored access through CSP resellers in April 2026. If you already hold it through one of those channels, check whether it beats Power Apps Premium for your headcount before you switch.
No. Copilot Studio is billed from a shared, tenant-wide pool of Copilot Credits, either a prepaid pack of 25,000 credits for USD 200 a month or pay-as-you-go at USD 0.01 a credit, as at July 2026. What you spend depends on how the agent gets used, not on headcount.
Then it costs nothing extra. Dataverse for Teams is free with an eligible Microsoft 365 licence, capped at 2GB and roughly a million rows per team, with no API access. If the app needs to be reached from outside Teams, by a website, an integration or an agent, that free tier stops being the right fit regardless of storage.